Executive Assistant To Managing Director

Role Overview: You will be responsible for organizing daily activities and ensuring that the Managing Director (MD) and all involved parties for meetings are well prepared. Your duties will include checking the availability of the MD, scheduling meetings in the MD's calendar, and providing administrative support for meetings, including preparing presentations. Additionally, you will assist and accompany the MD at external FICCI events or other important events in India and international locations. You will also oversee office management tasks such as facility management, housekeeping, security, and maintenance. Event organization at the head office will also fall under your purview. Key Responsibilities: - Organize daily activities and ensure preparedness for meetings involving the MD - Check MD's availability and schedule meetings in their calendar - Provide administrative support for meetings, including preparation of presentations - Assist and accompany MD at external events in India and international locations - Oversee office management, including facility management, housekeeping, security, and maintenance - Organize events at the head office - Provide general administrative support - Manage leave and attendance for staff related to the MD - Maintain a filing system for data on expenses related to the MD's office and properties - Raise invoices for commercial property and track rental receivables for commercial and personal properties - Coordinate with FRRO office and Airport officers for international trips and request airport facilitation for the MD's official trips as an Honorary Consul of Estonia - Manage travel arrangements for domestic and international trips Qualifications Required: - Bachelor's degree in a relevant field - 3-6 years of experience in a similar administrative role - Strong organizational and time management skills - Excellent communication and interpersonal abilities - Proficiency in MS Office suite and calendar management tools - Knowledge of office management practices and procedures - Experience in event organization is a plus,