Executive Assistant to Managing Director

Job Description

We are seeking a bright and ambitious Executive Assistant to provide comprehensive administrative and operational support directly to the Owner of our catering business. This is an exciting opportunity for a proactive individual, whether you're a recent graduate eager to kick start your career or have up to one year of administrative experience. You will play a crucial role in ensuring the smooth daily operations of the Owner's schedule and the efficient functioning of key business processes. Key Responsibilities: Manage the Owner's calendar, including scheduling appointments, meetings, and travel arrangements. Handle incoming and outgoing communications (emails, calls, correspondence) with professionalism and discretion. Prepare and edit documents, presentations, reports, and proposals. Organize and maintain physical and electronic filing systems. Handle confidential information with the utmost discretion and integrity. Support in preparing quotes, contracts, and invoices. Act as a primary point of contact between clients, and external partners. Facilitate smooth communication flow and information dissemination. Provide support on special projects and initiatives as assigned by the Owner. Qualifications: Bachelor's degree in Business Administration, Hospitality Management, or a related field preferred. Open to recent graduates. 0-1 year of experience in an administrative support role, office management, or a related field. Internship experience is a plus. Excellent written and verbal communication abilities. Proficient in Microsoft Office. Ability to anticipate needs, take initiative, and find solutions independently. Eagerness to learn new skills and adapt to changing priorities in a dynamic industry. Ability to handle sensitive information with confidentiality and maintain a professional demeanor at all times. A positive attitude and a commitment to providing excellent support. Genuine enthusiasm for food, events, and the catering business. Job Types: Full-time, Fresher Pay: From ₹15,000.00 per month Schedule: Day shift Monday to Friday Weekend availability Supplemental Pay: Yearly bonus Language: English (Preferred) Location: Surat, Gujarat (Preferred) Work Location: In person