Executive Assistant To Executive Director

Key Responsibilities:

1. Administrative

   Support

   :
• Manage the executives calendar, scheduling appointments, meetings, and travel arrangements while ensuring optimal time management.
• Prepare and organize documents, reports, and presentations for meetings and conferences.

2. Communication

   Management

   :
• Serve as the primary point of contact for internal and external communications, handling inquiries and correspondence with professionalism and discretion.
• Draft, review, and edit correspondence, reports, and other documents as required.

3. Meeting

   Coordination

   :
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure that all necessary materials and resources are available for meetings and presentations.

4. Project

   Management

   :
• Assist in managing special projects and initiatives as directed by the executive, ensuring timely completion and adherence to objectives.
• Conduct research and compile data to support decision-making processes.

5. Confidentiality

   and

   Discretion

   :
• Handle sensitive information with confidentiality and integrity, maintaining the highest level of professionalism.
• Ensure compliance with company policies and procedures regarding data protection and confidentiality.

6. Office

   Management

   :
• Oversee the day-to-day operations of the executive office, ensuring a well-organized and efficient work environment.
• Manage office supplies and equipment, coordinating maintenance and procurement as needed.

7. Relationship

   Management

   :
• Build and maintain strong relationships with internal and external stakeholders, facilitating effective communication and collaboration.
• Represent the executive in meetings and events as required, ensuring alignment with organizational goals.

8. Travel

   Coordination

   :
• Arrange travel itineraries, accommodations, and transportation for the executive, ensuring all travel plans are efficient and cost-effective.
• Prepare travel expense reports and ensure timely reimbursement.

  Role & responsibilities

Preferred candidate profile