Executive Assistant To Director

About Company:

We are a manufacturer and supplier of non-destructive testing (NDT) solutions since 1958.

Our group of companies consists of two manufacturing plants and a head office and design center in Mumbai 300+ employees located across 9 locations in India. We strive to provide innovative tools and expertise to increase the reliability and accuracy of NDT inspections.

Our customers are Steel, Aerospace, Automotive, Railway, Defense, Oil & Gas, Nuclear, Heavy Engineering Industry, Power Plants, NDT Service Providers, and Educational Institutes.

Company Website:www.eecindia.com

Role Overview:

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide comprehensive support to our Director. The ideal candidate will be responsible for managing the Directors day-to-day administrative needs and effective time management. This is a high-visibility role requiring discretion, efficiency, and a strong sense of responsibility.

Role & responsibilities

1. Executive Support

• Manage the Directors calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate incoming requests for the Directors time and attention.
• Maintain and organize documents, files, and records in both physical and electronic formats.

2. Communication & Correspondence

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Draft, proofread, and format professional correspondence, emails, reports, and presentations.
• Ensure timely follow-ups and communication tracking.

3. Meeting Coordination

• Prepare agendas, meeting briefs, presentations, and minutes.
• Attend meetings when required, take detailed notes, and follow up on action items.

4. Travel & Logistics

• Plan and organize domestic and international travel including flights, accommodations, itineraries, and visas.

6. Confidentiality & Discretion

• Handle sensitive information with a high level of confidentiality and integrity.

Maintain professionalism in all dealings and represent the office of the Director with tact and discretion.

Preferred candidate profile

• Bachelors degree from any stream
• 5+ years of experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
• Excellent written and verbal communication skills.
• Exceptional time management, organization, and multitasking abilities.