Job Description

A) Managerial Assistance: 1. Complete all specific tasks and instructions as assigned by the Director. 2. Following through and completing all standing instructions for tasks that are periodic/regular. 3. In cases where an item in the Minutes of Meeting involves following up with an internal department/business unit or an external vendor, doing so as advised/instructed by the Director. 4. Obtaining periodical data and reports from others, preparing a summary with own observation, and then presenting it to the Director, as assigned. B) Secretarial Assistance: 1. Prepare correspondence, memos, and occasional speeches/press releases for the Director. 2. Preparing expense reports. C) Calendar Management: 1. Scheduling of daily & weekly business calendar and updating the Director at the beginning of the day & week. 2. Scheduling meetings. 3. Coordinating appointment requests - Checking with the Director on his availability & informing the person seeking his appointment. 4. Preparing & emailing the agenda of the meetings to the participants if required. 5. Handling pre-meetings required documents; and presentations. 6. Emailing the Meeting Schedule to concerned persons. 7. Following up with attendees and ensuring their presence in meetings. 8. Preparing & emailing Minutes Of the Meetings to the participants.