Job Description

Role & responsibilities KEY RESPONSBILITIES : Administrative Support: Manage the MD offices Calendar, scheduling meetings and appointments. Ensure preparedness for Online / Offsite meetings by effective coordination with attendees and stakeholders Ensure Online / Offline Meeting decorums and protocols are in place (Technical support / Stationery / Refreshments etc.) Coordinate for travel arrangements and itineraries, including booking flights, accommodations and transportation. Communication: Serve as the primary point of contact between the executive and internal / external stakeholders. Draft, edit, and proofread correspondence and office communications. Maintain and circulate Minutes of the Meetings to the attendees and stakeholders. Task Management: Set priorities and agendas of MD and schedule tasks and calendar accordingly Maintain a Tracker of all the tasks assigned to the key stakeholders by the MDs office Follow up regularly on open tasks to ensure timely completion Escalate open tasks beyond the committed Turn around Time (TAT) Prioritizing and managing multiple responsibilities simultaneously. Utilize organizational tools and techniques to streamline workflows and enhance productivity. Event Planning Coordination: Plan and coordinate Executive Meetings and Team meetings Plan and coordinate Channel Partner Meetings, Events, and Exhibitions Plan and coordinate for informal and Off-site gatherings Plan and coordinate for “ Reward and Recognition “ programs, Townhall Meetings jointly with HR Handle logistics, including catering, venue selection, and equipment setup for all the above meetings. Relationship Management : Exchange Festive greetings and gifts with B2B Channel Partners Exchange Festive greetings and gifts for Employees Corporate Gifting and Communications QUALIFICATION Graduation / Bachelors in any field Certification in Executive Management / Family Office Management (preferred) Proficiency in MS Office (Word, Excel and Powerpoint) EXPERIENCE Minimum 3 years of experience in handling MD’s / CEO’s office. SKILLS Highly organized and proactive Strong Problem Solving skills Good and Cordial communication skills (written and verbal) Strong attention to detail Ability to prioritize tasks and manage time effectively. Discretion and confidentiality in handling sensitive information.