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Executive Assistant To Director

Executive Assistant To Director

Concepts India

3 - 8 years

3 - 6 Lacs

mumbai

Posted:1 day ago| Platform:

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Skills Required

calendar management executive assistant secretary personal secretary records management travel arrangement meeting management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Director. The ideal candidate will manage daily activities, including scheduling meetings, handling correspondence, preparing reports and presentations, coordinating travel, and maintaining documentation.This role requires prior experience in a similar capacitypreferably within the chemical or related industryand the ability to perform effectively under pressure while maintaining a high level of professionalism, confidentiality, and efficiency.

Key Responsibilities:

Serve as the primary point of contact for the Director and liaise with internal and external stakeholders
Manage the Directors calendar, appointments, and meeting schedules efficiently
Plan and coordinate travel arrangements, itineraries, and logistics
Screen and prioritize incoming communications (calls, emails, letters) and respond or redirect appropriately
Draft, review, and edit correspondence, reports, and presentations
Coordinate executive meetings, conferences, and eventsincluding logistics, agendas, and minutes
Maintain an organized office filing system, records, and databases
Conduct research and analysis on industry trends, company developments, and relevant market updates to support informed decision-making
Track and monitor progress of special projects, ensuring timely completion and regular updates to the Director
Handle confidential and sensitive information with discretion and integrity
Collaborate with cross-functional teams to ensure smooth communication and workflow
Prepare cost estimates and assist in managing departmental budgets
Perform other duties as assigned by the Director

Required Skills and Competencies

Proficiency in Microsoft Office Suite and other productivity tools (eg, Outlook, Excel, PowerPoint, calendar tools)
Excellent verbal and written communication skills
Strong organizational, multitasking, and time management abilities
High attention to detail and accuracy
Ability to work independently with minimal supervision
Strong problem-solving and decision-making skills
Proven ability to maintain confidentiality and act with discretion
Familiarity with chemical industry standards, regulations, and best practices is preferred

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Executive Assistant To Director