Job
Description
Role Overview As the Executive Assistant to the CEO/Director in the Machine Manufacturing industry in Surat, Gujarat, your role is crucial in providing high-level administrative support to the CEO and ensuring effective communication across departments. Your exceptional organizational skills, discretion, and ability to manage multiple priorities in a fast-paced environment will be key to the success of this position. Key Responsibilities - Executive Support - Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare briefing materials, reports, and presentations for the CEO's meetings and events. - Handle confidential information with utmost discretion and integrity. - Communication and Liaison - Act as the primary point of contact between the CEO and internal/external stakeholders. - Draft and manage correspondence, communications, and other documents on behalf of the CEO. - Coordinate with departmental heads to ensure alignment with the CEO's directives. - Meeting and Event Management - Organize and coordinate internal and external meetings, including preparing agendas and taking minutes. - Plan and execute company events, board meetings, and conferences attended by the CEO. - Project Management - Assist the CEO in planning, coordinating, and executing special projects and strategic initiatives. - Track the progress of key projects and provide regular updates to the CEO and relevant stakeholders. - Research and Analysis - Conduct market research, competitor analysis, and due diligence to support executive decision-making. - Gather and analyze key data, providing insightful reports and recommendations. - Administrative Support - Organize and maintain the CEO's files, records, and documents. - Handle expense reports, reimbursements, and budget tracking for the CEO's office. Qualifications and Skills - Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives. - Exceptional organizational and time-management skills. - Strong written and verbal communication skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - High level of discretion and professionalism. - Ability to manage multiple priorities and work under pressure. Preferred Attributes If you have experience in the manufacturing industry, familiarity with project management tools and software, ability to work independently and collaboratively in a dynamic environment, and demonstrated ability to influence and drive change at various organizational levels, it will be considered as added advantage. Role Overview As the Executive Assistant to the CEO/Director in the Machine Manufacturing industry in Surat, Gujarat, your role is crucial in providing high-level administrative support to the CEO and ensuring effective communication across departments. Your exceptional organizational skills, discretion, and ability to manage multiple priorities in a fast-paced environment will be key to the success of this position. Key Responsibilities - Executive Support - Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare briefing materials, reports, and presentations for the CEO's meetings and events. - Handle confidential information with utmost discretion and integrity. - Communication and Liaison - Act as the primary point of contact between the CEO and internal/external stakeholders. - Draft and manage correspondence, communications, and other documents on behalf of the CEO. - Coordinate with departmental heads to ensure alignment with the CEO's directives. - Meeting and Event Management - Organize and coordinate internal and external meetings, including preparing agendas and taking minutes. - Plan and execute company events, board meetings, and conferences attended by the CEO. - Project Management - Assist the CEO in planning, coordinating, and executing special projects and strategic initiatives. - Track the progress of key projects and provide regular updates to the CEO and relevant stakeholders. - Research and Analysis - Conduct market research, competitor analysis, and due diligence to support executive decision-making. - Gather and analyze key data, providing insightful reports and recommendations. - Administrative Support - Organize and maintain the CEO's files, records, and documents. - Handle expense reports, reimbursements, and budget tracking for the CEO's office. Qualifications and Skills - Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives. - Exceptional organizational and time-management skills. - Strong written and verbal communication skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - High level of discretion and professionalism. - Ability to manage multiple priorities and work under pressure. Preferred Attributes I
