Executive Assistant To Chief Executive Officer

Job Description

Job Title: Executive Assistant (EA) Location: [Bangalore] Experience Required: 7 years Industry: Food and Beverage Services Reporting To: [CEO / Director] Employment Type: Full-time Working Days:- 5 Days a Week. Company Name :- Kaapi Machines Qualification :-MBA About the Role: We are seeking a resourceful, detail-oriented, and proactive Executive Assistant to support our senior leadership team in the fast-paced Food and Beverage Services industry. The EA will play a crucial role in enabling operational efficiency, supporting strategic initiatives, and ensuring smooth day-to-day functioning for key decision-makers. Key Responsibilities: Manage and coordinate the executives calendar, appointments, and meetings. Organize domestic and international travel arrangements, itineraries, and accommodations. Support internal and external communication on behalf of leadership. Prepare presentations, reports, and meeting materials; maintain proper documentation. Assist in planning and execution of industry events, product launches, and meetings. Liaise with cross-functional teams, vendors, and stakeholders to ensure alignment and follow-ups. Handle confidential information with integrity and professionalism. Track and manage leadership KPIs, project timelines, and deliverables. Coordinate with marketing, operations, and sales teams for strategic follow-ups. Qualifications & Skills: Proven experience as an Executive Assistant, Personal Assistant, or Office Manager. Experience in the Food & Beverage or Hospitality sector is preferred. Excellent communication and interpersonal skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of Google Workspace is a plus. Highly organized, with a strong attention to detail and multitasking abilities. Strong time management and decision-making skills. Ability to work in a fast-paced, dynamic environment and adapt to shifting priorities. Nice to Have: Knowledge of the coffee or beverage equipment segment. Experience working with CRM systems, travel management tools, or project management. Prior exposure to working directly with C-level executives. What We Offer: Opportunity to be part of a growing, passionate team in the F&B innovation space. Competitive salary and performance-based incentives. Dynamic, collaborative, and entrepreneurial work culture. Exposure to industry leaders, clients, and global partners. About the Company: - Kaapi Machines operates within the Food and Beverage Services industry. Established in 2007, the company specializes in providing advanced coffee equipment and comprehensive coffee solutions to various establishments, including specialty coffee chains, hotels, restaurants, and corporations.