Executive Assistant to Chief Executive Officer

Company Description

Jeannie Magic Handicrafts Pvt. Ltd. is a BIS certified company that specializes in making beautiful animal shapes of all kinds used as plush toys, keychains, animal-shaped cushions, dolls, doorstoppers, and desk buddies. Established over 15 years ago in India, we have expanded to become exporters of hand-finished products to big retailers and agencies worldwide. All our products adhere to national and international safety and quality standards, including CE standards.

Role Description

This is a full-time on-site role in Noida for an Executive Assistant to the Chief Executive Officer.

Salary: Rs 26000 p.m ( negotiable)

It is mandatory to live within 8 kms/ 30 mins travel time of the workplace( sector 63 Noida)

Key Responsibilities

Administrative & Calendar Management

• Organize and update the daily calendar; share Monika Ma’am’s schedule with the team.
• Plan and book domestic travel, accommodation, and prepare detailed itineraries.
• Maintain travel records and coordinate expense reporting with accounts.

Meetings & Communication

• Take detailed meeting notes and circulate concise email briefs with action points.
• Prepare presentations (PPTs) for business meetings and product launches.
• Handle all new buyer enquiries up to the PD (Product Development) request stage, then hand over the account to the PD team.
• Prepare handover files with complete documentation for smooth transitions.

Sourcing & Coordination

• Communicate with international suppliers for raw material sourcing.
• Coordinate with logistics and accounts to ensure accurate order completion.
• Maintain PD follow-up sheets for all new enquiries.

Marketing & Content Support

• Create and manage Excel product lists and share curated selections with buyers.
• Design and post updates for Nomad Originals’ Instagram and Monika Ma’am’s LinkedIn.

Events & Recruitment

• Coordinate logistics and vendor management for trade fairs and exhibitions.
• Attend exhibitions, collect buyer data, and send follow-up emails.
• Post new job openings on LinkedIn and write engaging job descriptions.

What We’re Looking For

• Exceptional organizational and communication skills.
• Strong proficiency in Excel, PowerPoint, and Canva.
• Ability to multitask and maintain accuracy under tight timelines.
• Creative flair for design and marketing communication.
• A proactive, ownership-driven attitude with a sense of accountability.