Executive Assistant to CEO

Job Description

The Executive Assistant provides high-level administrative support to CEO and contributes to the overall efficiency and effectiveness of administration team. This role requires a highly organized, proactive, and discreet individual with excellent communication and interpersonal skills. Key Responsibilities: Calendar Management: o Manage CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements. o Proactively identify and resolve scheduling conflicts. o Coordinate internal and external meetings, including conference calls and video conferences. Travel Arrangements: o Book and manage all travel arrangements, including flights, hotels, and ground transportation. o Prepare and submit travel expense reports. Communication Management: o Screen and direct phone calls and emails. o Compose and prepare correspondence, including emails, letters, presentations, and reports. o Maintain confidential information with the utmost discretion. Project Support: o Assist with special projects and initiatives as assigned. o Conduct research and compile data as needed. o Prepare meeting materials and presentations. Office Management: o Maintain office supplies and equipment. o Manage office procedures and workflows. o Oversee office maintenance and repairs. Relationship Building: o Build and maintain strong relationships with internal and external stakeholders. o Represent CEO professionally in all interactions. Qualifications: · Education: Bachelor's degree in Business Administration, Communications, or a related field preferred. · Experience: 5+ years of experience as an Executive Assistant or in a similar administrative role. Skills: o Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook. o Excellent written and verbal communication skills. o Strong organizational and time management skills. o Ability to prioritize tasks and meet deadlines. o Discretion and confidentiality. o Strong interpersonal and relationship-building skills. o Ability to work independently and as part of a team. o Strong problem-solving and decision-making skills. o Attention to detail. o Flexibility and adaptability. SALARY -20000-25000 Working days -Monday to Saturday Job Type: Full-time Pay: ₹20,000.00 - ₹25,000.00 per month Benefits: Leave encashment Schedule: Day shift Supplemental Pay: Yearly bonus Ability to commute/relocate: Palarivattom, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Preferred) Experience: Executive assistant: 1 year (Required) Work Location: In person