Executive Assistant to CEO [Vietnamese based India]

RESPONSIBILITIES

• Manage CEO’s calendar, meetings, and travel logistics.
• Draft, translate, and review communications between English and Vietnamese.
• Prepare CEO reports, presentations, and minutes.
• Coordinate with internal departments and global partners.
• Maintain confidentiality and compliance with DPDP Act 2023.
• Support board meetings, documentation, and regulatory submissions.
• Ensure CEO Office alignment with MCA, Companies Act, and DoA protocols.
• Prepare periodic MIS and executive dashboards.
• Support internal/external audits related to CEO Office.
• Act as point of contact during CEO’s travel or absence.
• Ensure filing and archival of sensitive documentation.
• Facilitate bilingual liaison for MoUs, embassy coordination, and stakeholder engagement.

REQUIREMENTS

• Graduate/Postgraduate in Business Administration, Management, or International Relations. Certification in Executive Support or Office Administration preferred. Mandatory Vietnamese language proficiency at T7 level (reading, writing, speaking).
• 5–8 years supporting senior executives (CEO/MD level) in multinational or cross-border setups. Experience in EV, renewable energy, or infrastructure sectors preferred. Proven expertise in managing executive schedules, confidential communications, and international coordination (India–Vietnam context).
• Discreet, dependable, proactive, and highly organized. Maintains confidentiality and demonstrates adaptability in fast-paced environments. Upholds integrity, corporate governance, and cross-cultural sensitivity.
• Fluent in English and Vietnamese (T7 level). Strong written/verbal communication, MS Office (Word, Excel, PowerPoint, Outlook), and scheduling tools (Google Workspace, Teams, Zoom). Skilled in translation, documentation, and stakeholder coordination.
• Corporate governance protocols, administrative best practices, and international communication standards. Familiar with DPDP Act 2023, Companies Act 2013, and cross-border documentation requirements. Knowledge of business etiquette in India-Vietnam contexts.

CV send to v.hanhntd4@vgreen.net