Executive Assistant To CEO

Job Description

Key Responsibilities: Calendar Management: a. Schedule and manage meetings, appointments, and travel itineraries for the CEO. b. Ensure the CEO is fully briefed on meetings, providing necessary materials and agendas. Meeting Coordination: a) Prepare and distribute meeting agendas, take detailed notes, and follow up on action items. b) Coordinate logistics for meetings, including venue, technology, and catering if necessary. Communication: a. Serve as the primary point of contact for internal and external communications for the CEO. b. Draft, proofread, and edit correspondence, reports, and presentations on behalf of the CEO. Travel Arrangements: a. Book flights, hotels, and ground transportation for business travel, ensuring cost-effectiveness and efficiency. b. Prepare detailed travel itineraries and provide support during travel. Confidentiality: a. Maintain confidentiality and discretion in handling sensitive information related to the CEO and the company. Project Support: a. Assist with special projects and initiatives as directed by the CEO. b. Conduct research and compile data for reports and presentations. Office Management: a. Organize and maintain files, records, and databases related to the CEOs activities. b. Ensure a professional and organized office environment. Liaison Role: a. Act as a liaison between the CEO and other departments, ensuring effective communication and collaboration. b. Facilitate communication with stakeholders, clients, and partners as needed. Qualifications: Bachelor’s degree in business administration, Communications, or a related field preferred. 3 to 5 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives. Exceptional verbal and written communication skills. Strong organizational and time-management abilities with a keen attention to detail. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Ability to handle multiple tasks simultaneously and work under pressure. High level of professionalism and confidentiality.