Executive Assistant to CEO (Office & Personal Operations)

Job Title: Executive Assistant to CEO (Office & Personal Operations)

Company:

Location:

Salary Range:

Experience:

About the Role

smart, disciplined, and proactive Executive Assistant (EA)

This role requires a high level of professionalism, confidentiality, attention to detail, and the ability to manage multiple priorities simultaneously.

communication bridge

Key Responsibilities

A. CEO Office Support

• Manage daily calendar, appointments, travel, and meetings for the CEO.
• Draft, review, and format professional correspondence (emails, letters, and documents).
• Maintain and update reports, trackers, and presentations using Excel and PowerPoint.
• Prepare and circulate meeting notes, track action points, and follow up until closure.
• Coordinate with vendors, clients, and internal teams on daily business matters.
• Handle confidential business documents and sensitive information with utmost discretion.

B. Office Coordination

• Supervise attendance, office supplies, and petty cash reporting.
• Ensure smooth communication between departments and management.
• Liaise with Zoho / HR / Accounts for timely submission of reports and approvals.
• Support documentation, invoice tracking, and follow-up with vendors.

C. Personal & Lifestyle Management

• Manage personal travel, bookings, and documentation for the CEO/family.
• Oversee household admin, event planning, and personal tasks as delegated.
• Handle confidential personal matters and maintain complete trustworthiness.

Non-Negotiables

mandatory traits

1. Integrity & Honesty

   – must handle business and personal matters with full trust and transparency.

2. Follow-up Master

   – proactive in reminders, closing loops, and ensuring timely completion of all assigned work.

3. Excellent Communication & Convincing Skills

   – both written and verbal, with strong command of English.

4. Proficiency in MS Excel / Office / PowerPoint

   – must be highly skilled in creating and maintaining structured reports, presentations, and trackers.

Qualifications

• Proven experience as an

  Executive Assistant

  or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficient in

  Microsoft Office Suite (Word, Excel, PowerPoint)

  and

  Google Workspace

  .
• Ability to handle pressure, tight deadlines, and shifting priorities effectively.
• Discretion, professionalism, and confidentiality are

  crucial

  .
• Self-starter with a proactive attitude and solution-oriented mindset.

Education and Experience

• Bachelor’s degree

  in Business Administration, Commerce, or related field.
• Graduation from any

  Secretarial College

  is a big plus.

• 2–5 years of relevant experience

  in executive assistance, coordination, or administrative roles preferred.

Role Expectations

• 6-day working schedule (Mon–Sat).
• Work closely with CEO and cross-functional teams.
• Flexibility for extended hours when required for urgent matters.
• Handle both professional and personal assignments with equal diligence.

Growth Path

Executive Office Manager / Operations Coordinator

Application Instructions

hr@sgenterprises.in

“Application – Executive Assistant to CEO – Ganesh Kumar”