Executive Assistant to CEO

Primary job title:

About The Opportunity

• Manage the CEO’s complex calendar, prioritise meetings, and coordinate across internal and external stakeholders to optimise time and outcomes.
• Prepare and proof executive-level briefings, presentations, board packs, and meeting agendas with high attention to detail and confidentiality.
• Own travel planning and expense reporting for the CEO—end-to-end logistics, itineraries, visas, and vendor coordination.
• Act as the CEO’s gatekeeper: screen requests, route priorities, and deliver timely follow-ups to keep projects on track.
• Coordinate cross-functional meeting logistics, including board meetings, investor updates, and offsite leadership events.
• Maintain confidential records, contracts, and executive correspondence; manage e-signatures and document workflows.
  

Skills & Qualifications

Must-Have

• Proven experience supporting a C-level executive (Executive Assistant to CEO/Founder).
• Expert-level proficiency in Microsoft Outlook, Excel, and PowerPoint.
• Strong calendar management and stakeholder coordination skills across multiple time zones.
• Experience managing travel and expense processes end-to-end.
• High standards for confidentiality, document handling, and executive communications.
• Excellent written English and ability to prepare concise executive summaries and board materials.
  

Preferred

• Familiarity with Concur or other expense management platforms.
• Experience with Slack, Notion, or other collaboration platforms.
• Prior experience in a fast-paced startup or scale-up environment supporting global leadership.
  

• Work directly with senior leadership in a high-impact, fast-moving technology environment.
• Opportunities to influence executive processes and scale operational excellence.
• Collaborative, meritocratic culture with emphasis on ownership and professional growth.