Executive Assistant To CEO

Job Description

The Executive Assistant will provide high-level administrative andoperational support to the CEO. This role is critical in ensuring the CEOtime is optimized and priorities are advanced efficiently. The ExecutiveAssistant will manage communication, donor coordination, board engagement,project tracking, and internal reporting, while also supporting external-facingactivities such as fundraising, events, and conferences. The ideal candidate isdetail-oriented, highly organized, tech-savvy, and able to manage sensitivematters with professionalism and discretion Requirements Executive &Administrative Support Manage the CEO calendar and optimize it by prioritizing tasks and minimizing scheduling conflicts. Schedule meetings, calls, travel, and manage daily workflows. Act as the CEO primary point of contact for internal and external communications. Draft, proofread, and format emails, presentations, proposals, and reports. Manage incoming mail, calls, and general office administration tasks. Organize internal and external meetings, including agenda preparation, minute taking, and follow-up tracking. Handle confidential documents and communication with the utmost discretion. Fundraising & DonorManagement Support the CEO in donor engagement and stewardship activities. Maintain and update donor records in the organization CRM system (Salesforce) Assist in preparing donor reports, fundraising updates, and customized communication. Track and document fundraising progress and pipeline in coordination with the CEO and relevant teams. Schedule and coordinate donor meetings, including preparation of briefing materials. Board & GovernanceSupport Coordinate and schedule Board meetings and Board committee meetings. Prepare and distribute meeting materials in advance, including agendas and slide decks. Take and circulate minutes, track action items, and follow up as needed. Organizational Reporting& Documentation Support the CEO in the preparation of organizational reports, including quarterly updates and the annual report. Work with different teams to gather inputs, ensure consistency, and meet reporting deadlines. Assist in compiling data, formatting content, and liaising with designers or communications teams as needed. Events, Webinars &External Engagemen