Executive Assistant

Primary title (standardized): Executive Assistant to C-Suite (On-site)

We are hiring an experienced Executive Assistant to provide high-touch, on-site support to senior executives. The role requires exceptional organizational discipline, flawless execution of administrative tasks, and the ability to manage confidential communications across internal and external stakeholders.

• Manage complex calendars, schedule and prioritise meetings, and coordinate with internal and external stakeholders to optimise executive time.


• Prepare, edit and distribute executive-level materials: presentations, briefing notes, agendas and follow-up action trackers.


• Coordinate travel logistics, visas, itineraries and expense reporting; ensure cost-effective arrangements and timely reconciliation.


• Run confidential communications and correspondence; triage emails, calls and requests with professional discretion.


• Own meeting execution: set agendas, capture accurate minutes, track action items and ensure timely closure.


• Support ad-hoc project coordination and vendor liaison for events, board meetings and internal initiatives.

Must-Have

• Calendar management


• Microsoft Outlook


• Microsoft PowerPoint


• Microsoft Excel


• Google Workspace


• Travel and expense management

Preferred

• Concur


• Salesforce


• Notion

Additional Qualifications

• Proven experience supporting C-level or senior leadership in a fast-paced technology company (preferred).


• Highly professional written and verbal English; strong attention to detail and ability to handle sensitive information with discretion.


• Ability to work on-site in India full-time and manage occasional extended hours for international coordination.

• Collaborative, high-impact environment with direct exposure to senior leadership and strategic initiatives.


• Professional development opportunities and a culture that values ownership and operational excellence.


• Comprehensive health benefits and paid time off (details provided during offer stage).

How to apply: Candidates with strong executive support experience, exceptional attention to detail, and the ability to operate with discretion are encouraged to apply. Include a concise cover note highlighting relevant C-suite support experience and availability for on-site work in India.