Executive Assistant

Job Description

Role & responsibilities The Executive Assistant (EA) provides high-level administrative support to our Engineering leadership, ensuring the smooth functioning of daily operations. The EA is responsible for managing schedules, coordinating meetings, meeting notes, Presentations, Engineering documents like Org charts, CS, flat sheet, Success stories, handling correspondence and facilitating efficient communication between internal and external stakeholders. The ideal candidate is highly organized, proactive, and capable of handling sensitive information with discretion. Key Accountabilities : Administrative Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare reports, presentations, Engineering documents and correspondence as required. Handle confidential information with discretion and professionalism. Maintain accurate records, files, and documentation for easy retrieval. Meeting & Event Coordination: Organize and coordinate internal and external meetings, including preparing agendas and minutes. Arrange logistics for events, trainings, conferences, and business functions. Follow up on action items from meetings and ensure timely completion. Communication & Liaison: Act as a point of contact between Directors and internal/external stakeholders. Draft and edit emails, reports, and presentations on behalf of directors. Screen and prioritize incoming calls and messages. Project & Task Management: Assist in planning and executing special projects as directed by Directors. Conduct research and provide insights to support decision-making. Track deadlines, tasks, and deliverables to ensure timely execution. Preferred candidate profile Education : Bachelors degree in any stream. Experience : 5-7 years of experience in an executive assistant or administrative role. Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. Organizational Skills : Strong ability to multitask, prioritize, and manage time effectively. Communication : Excellent verbal and written communication skills. Interpersonal Skills : Ability to work independently and collaboratively in a fast-paced environment. Problem-Solving : Strong analytical and problem-solving skills to address challenges proactively. Confidentiality : High level of integrity and discretion in handling sensitive matters. Preferred Qualifications : Experience in supporting C-suite Directors. Familiarity with corporate governance and business processes. Ability to adapt to changing priorities and work under pressure.