Executive Assistant-Specialist

About the Customer

Group, a leading global marketing and corporate communications company. branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

About the Role

Client & Agency Service:

Executive Support

o Manage and submit timesheets and expenses for ELT and select leadership.

o Coordinate domestic and international travel, including flights, hotels and ground

transportation.

o Maintain executive calendars, ensuring alignment and conflict-free scheduling.

o Assist with meeting preparation, material development and logistics.

o Handle ad-hoc administrative requests from the ELT.

Operational Coordination

o Liaise with commercial and engagement teams to ensure accurate and timely timesheet entries.

o Build strong relationships with internal teams and Omnicom operational functions (SSC, Paige, Building Services).

o Coordinate All Hands meetings, including speaker management, deck creation and recording logistics.

o Maintain and update distribution lists, email access and onboarding support for new joiners.

Project & Event Support

o Support internal initiatives such as Diverse/Team and Culture Club.

o Assist with client list tracking for surveys, holiday cards, and gifting.

o Partner with Operations Lead to schedule and track team training.

o Support spokesperson travel coordination and client-facing meeting logistics.

Location

Hyderabad,Gurgaon,Bangalore

Exerience:

6+ years

Background and Requirements