Executive Assistant

Job Description

Job description The Executive Assistant supports members of the Executive Management to meet SBMs strategic objectives in line with SBM s Values. You perform complex and diversified administrative duties with flexibility and ownership within your assigned remit and work closely with senior representatives both internally and externally. You are responsible for supporting your assigned remit by pro-actively planning and completing the assigned activities, with the highest level of accuracy and on-time deliverables. You apply and uphold SBM s policies and procedures with a high degree of customer focus, discretion and confidentiality. In order that assigned activities are completed successfully, you are to: Take ownership in the accurate and timely delivery of tasks within the scope of assigned remit and required support and demonstrate flexibility about incidental or temporary tasks outside the assigned remit. Understand and complete assigned tasks with a prominent level of initiative and autonomy and compliant with applicable (internal and external) policies, codes and standards. Proactively identify areas of improvement and initiate actions to achieve better results in close collaboration with others. Proactively highlight concerns as they arise, and (re)prioritize assigned activities in a complex environment to meet results. Proactively provide status updates including timely feedback regarding potential issues/ solutions while maintaining a prominent level of confidentiality and customer focus. Review data and prepare correspondence, presentations and suggestions. Ensure work is documented in a well-structured format to clearly convey required information. Utilize organizational skills to ensure good housekeeping of deliverables and internal records. Be self-motivated to improve on functional competences for the assigned work (for current and future demands) and achieve sound knowledge of SBM Off shore s organization, business and external stakeholders. Understand how new events or changes will affect individuals and business processes and recommend necessary actions. To achieve effective interface management, you are to: Understand how assigned tasks will affect all stakeholders in the Management member(s) remit. Support the timely execution of the policies, processes, procedures and instruments within your remit and support appropriate understanding Pro-actively approach involved colleagues to get feedback and updates to accurately inform on the progress made and status Maintain effective working relationships, both within and outside the team and display a service minded attitude Establish and maintain professional communication with internal and external stakeholders Job requirements: Academic: Graduate in any discipline, Exp: At least 3 to 5 years of relevant experience SW or tools: Knowledge of MS Excel Power point Skills: Excellent written and verbal communication skills and the ability to manage the internal communication within the organization, Proficient in MS office tools, specifically on PowerPoint. GENERAL INFORMATION SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group ( the Company ). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities. SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.