Job
Description
Business Title : Executive Assistant Company Overview: Sandvik Manufacturing Solutions (SMF) is on an exciting growth journey, building the new digital era of manufacturing, and we have the know-how and innovative mindset to develop ideas into pioneering tech solutions. As a business area segment within Sandvik Group, SMF incorporates the three divisions of Design & Planning Automation, Additive Manufacturing and Industrial Metrology. Job Purpose : Manage the executive’s schedules. Gather, compile, verify, and analyze information for the executive's use in documents Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public. Handle confidential information and maintain the security of the executive’s records and files. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Location : Pune, India Key Responsibilities : Administrative Support Manage executive calendars, including scheduling meetings, appointments, and travel Coordinate and confirm internal and external meetings Prepare meeting agendas, presentations, and follow-up materials Take and distribute accurate meeting minutes Communication Management Screen and prioritize emails, calls, and correspondence Draft and edit emails, memos, reports, and other documents Serve as the primary point of contact between executives and stakeholders Handle confidential information with discretion Travel & Logistics Book and manage travel arrangements (flights, hotels, transportation) Create detailed travel itineraries and handle last-minute changes Process travel expenses and reimbursements Project & Task Coordination Assist with planning and execution of projects and events Track project progress and ensure deadlines are met Liaise between departments or teams to coordinate initiatives Office & Resource Management Order and maintain office supplies and executive resources Manage office records, filing systems, and databases Ensure smooth operation of executive’s workspace Finance & Reporting Prepare expense reports Assist with invoice processing, purchase orders, and vendor coordination Strategic & Executive Support Anticipate executive needs and proactively address issues Provide research and summaries to assist executive decision-making Support executive with board or leadership team communications Relationship & Stakeholder Management Maintain professional relationships with clients, vendors, and partners Organize executive participation in networking, conferences, and speaking engagements Qualifications : 5 plus years of experience in Secretarial related activities. Graduate in any stream. Exposure to and working knowledge on computers with MS Office applications In addition, the employee may be assigned other duties within the area of their competence Result driven, self-awareness, improvement oriented Good level of internal and external Customer orientation and Service attitude Ability to handle sensitive information and maintaining confidentiality. Compliance and governance to Company policies Networking skills, effective communication, Liaisioning, interacting and dealing with Government bodies, methodical, persistent and time bound A glimpse of our culture At Sandvik, we're tech driven, innovative and entrepreneurial! For us, success is a team effort - we value diversity and are committed to creating an inclusive culture where people can be themselves and reach their full potential. So, we invest in supporting each other, learning together and celebrating our differences. We also give you the freedom to find that perfect mix between work, family life and interests. Visit our stories hub, LinkedIn or Facebook to get to know us further. How to apply: You may upload your updated profile in Workday against the JR R0080313 through your login, no later than 29th June 2025 Or Please send your application by registering on our site www.sandvik.com/career and uploading your CV against the JR R0080313 before 29th June 2025. Our recruitment process is open and fair – we welcome all applicants and evaluate every unique application in line with the specified requirements profile, to find the best match for the position. To learn more about our recruitment process, please visit our career site. Show more Show less
