Executive Assistant

As an Executive Assistant at Prudential in Mumbai, your role is crucial in providing high-level administrative support to senior executives. By efficiently managing schedules, communications, and administrative tasks, you will enable executives to focus on strategic initiatives and key business priorities. You will serve as a trusted liaison between executives and internal/external stakeholders, maintaining confidentiality, and handling sensitive information with discretion. Your contribution will play a vital role in facilitating the smooth operation of the executive office and contributing to the organization's success. Key Responsibilities: - Coordinate daily calendars of senior managers. - Plan appointments and events. - Act as the point of contact between executives and employees/clients. - Create regular reports and update internal databases. - Make travel arrangements. - Respond promptly to managers" queries. - Facilitate internal communication (e.g., distribute information and schedule presentations). - Develop and maintain a filing system. - Suggest more efficient ways to run the office and troubleshoot malfunctions. - Communicate effectively with global teams, providing updates, insights, and support as needed. Qualification Required: - Proven work experience as an Executive Assistant, Executive Administrative Assistant, or similar role. - Excellent organizational skills with the ability to think proactively and prioritize work. - Experience exercising discretion and confidentiality with sensitive company information. - Knowledge of office procedures. - Solid experience with office management systems, ERPs, and MS Office. - Familiarity with online calendars and cloud systems. - Experience using office equipment, including printers and fax machines. - Strong communication skills (via phone, email, and in-person). - Strong organizational and time-management skills. - Minimum graduation and additional qualifications as Personal Assistant or Secretary are a plus.,