Job Description

Leadership support Supporting Head of PIC, HR and Finance in their day-to-day operations/functions, such as, structuring and scheduling high profile meetings with various levels of stakeholders and providing necessary support in networking (internal and external). Managing their travel, expense report submissions and all required administrative tasks. (Arranging air/hotel/ground transportation while creating detailed travel itineraries) Management of calendar and scheduling requirements across multiple geographical time zones. Manage effective communication with Internal & External stakeholders/partners Plan, coordinate and ensure the schedules are followed and respected. Act in a way as a gatekeeper and gateway , creating win-win situation for direct access to the leader s availability. Coordinate PIC LT level meetings Preparing agenda and ensuring meetings are coordinated efficiently Proactive planning and execution of the tasks assigned, follow-up of the task of PIC LT Meetings, Strategy, Quarterly meeting and ensuring continuous improvement. PIC wide events Co-ordinate and support Town Meetings, Team Lunch & Dinner, OBL etc. Coordinate preparation and calibration meetings for Town Halls, R&R etc Visitor Management Ensuring flawless planning and management of visitors to PIC. Publishing of the visitors travel schedule and actively managing their meetings with PIC Head, HR & Finance Plan and schedule PIC overview/strategy meetings with visitors and LT Coordinating with EA team for agenda, logistics & BU gemba walks Executive Admin Lead & Functional Leader Act as the functional leader for all PIC Executive assistants and help in creating a collaborative team culture to take the EA team to the next level of operational excellence Driving close collaboration with Business & Global EAs by building relationships throughout the teams and across the company. BCP - be an active contributor in coordinating and supporting the BCP core team. Continuous improvement of policies and processes for better output, increased productivity and quality Preferred Qualifications Bachelors degree Skill Required Excellent communication skills (written and oral) Ability to build strong relationships, and manage multiple projects effectively Must be able to work cooperatively with other employees and managers to get things done Strong organizational skills, time management skills, and ability to work under pressure Be an active team player Positive and proactive working attitude, and high ethical, integrity standards, and discretion in handling confidential information Ability to learn and apply new skills Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.