Job Description

Acting as the fist point of contact, dealing with correspondence and phone calls. Responsibilities like maintaining calendars on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents as needed. Organizing/ coordinating events, projects, initiatives and conferences to provide administrative and logistical support. Ensure closure with manager/ executive of important tasks and deadlines. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Any additional ad hoc tasks required. Experience: 6-10 years in a similar role Experience of working in CXO offices Knowledge of MIS reporting is preferred Hands on experience with Excel is required