Executive Assistant

Executive Assistant to CEO (AI-Enabled Operations & Hospitality Focus)

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About the Role

Executive Assistant

If you are an action-oriented problem solver who enjoys working with AI, improving systems, and coordinating with people across different functions, this role is ideal for you.

Key Responsibilities1. AI-Enabled Executive Support

• Manage the CEO’s inbox and calendar using AI-driven workflows for prioritization, scheduling, and drafting responses.
• Use AI tools (ChatGPT, Notion AI, Cloud beds AI, etc.) to prepare SOPs, meeting notes, summaries, and action plans.
• Automate repetitive tasks using platforms such as Zapier, Make, Notion, and WhatsApp automations.

2. Communication & Coordination

• Follow up with staff, vendors, suppliers, contractors, and stakeholders on behalf of the CEO.
• Coordinate with hotel managers, offshore support teams, and property contractors.
• Draft professional, tone-aligned WhatsApp and email communications using AI optimization tools.

3. Project & Task Management

• Manage and update the CEO’s task board and team project boards (Asana/Notion/Google Sheets).
• Track progress on hospitality, maintenance, onboarding, hiring, marketing, and operational projects.
• Ensure accountability across teams through follow-ups, reminders, and timeline management.

4. Systems & SOP Development

• Document processes and convert ideas into clear SOPs, workflows, and checklists using AI.
• Assist in designing and implementing automation workflows for HR, bookings, reporting, and hotel operations.

5. Hiring & HR Administration

• Support recruitment activities including job postings, candidate pipeline tracking, and communication.
• Assist with onboarding processes and maintaining accurate HR documentation.

6. Administrative & Operational Logistics

• Handle travel arrangements, business bookings, and event coordination.
• Manage expenses, vendor payments, files, records, and internal documentation.

Ideal Candidate Profile

• Highly organized, detail-oriented, and proactive.
• Strong communication and coordination skills.
• Comfortable using AI tools and modern automation platforms.
• Ability to work across time zones and manage multiple priorities.
• Experience in hospitality operations is a plus, but not required.