Executive Assistant (Head of POC, International Markets)

Job Title - Executive Assistant – Point of Care, International Markets

Job Location: Gurgaon or Bengaluru

Job Role & Responsibilities:

What We Offer

Key Responsibilities:

• Manage and prioritize complex calendars, meetings, and travel arrangements across regions and time zones.
• Anticipate scheduling conflicts, operational bottlenecks, and stakeholder needs, proactively resolve or escalate as needed.
• Prepare high-quality communication drafts, meeting summaries, and briefing materials with accuracy and professionalism.
• Coordinate leadership and team meetings, ensuring effective preparation, logistics, documentation, and follow-up on action items.
• Serve as a trusted liaison between the Head – POC’s office and internal/external stakeholders, always maintaining confidentiality and credibility.
• Track key deliverables, strategic initiatives, and timelines to ensure commitments are met.
• Support cross-functional initiatives that require coordination, documentation, and process discipline.
• Drive continuous improvement in administrative and operational processes to enhance the efficiency of the POC leadership office.
  

Candidate Profile:

• Minimum 10 years of experience as an Executive Assistant supporting senior leadership, preferably in multinational or matrix organizations
• Demonstrated ability to influence, communicate, and build strong working relationships with senior leaders and cross-functional teams.
• Strong process orientation with proven experience implementing structure, tracking systems, and workflow improvements.
• Highly proactive and solutions-focused, able to anticipate challenges and take ownership for resolution.
• Strong organizational and time management skills with attention to detail and a sense of urgency.
  

Experience & Qualification:

Preferred Skills:

• High degree of integrity, discretion, and professionalism in handling confidential information.
• Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools (Teams, SharePoint).
• Excellent written and verbal communication skills; capable of drafting business correspondence and executive-level documents.