Executive Assistant

*Job Summary:** The Personal Secretary provides high-level administrative support to [Executive/Manager’s Name or Title], ensuring smooth and efficient operations within the office. This role involves managing schedules, coordinating meetings, handling communications, and performing a variety of administrative tasks to support the executive’s needs and enhance overall productivity. **Key Responsibilities:** 1. **Administrative Support:**   - Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.   - Prepare and edit correspondence, reports, and presentations as needed.   - Handle phone calls, emails, and other communications, directing them to appropriate parties or responding on behalf of the executive. 2. **Meeting Coordination:**   - Organize and coordinate meetings, including booking venues, preparing agendas, and ensuring all necessary materials are available.   - Take and distribute minutes of meetings, as required. 3. **Travel Management:**   - Arrange travel plans, including flights, accommodations, and transportation.   - Prepare detailed itineraries and ensure all travel arrangements are executed efficiently. 4. **Document Management:**   - Maintain and organize files and records, ensuring easy retrieval and confidentiality.   - Assist in the preparation and proofreading of documents and presentations. 5. **Office Coordination:**   - Act as the point of contact between the executive and internal/external stakeholders.   - Ensure the office environment is well-organized and equipped, managing office supplies and equipment. 6. **Personal Assistance:**   - Provide personal assistance as required, which may include managing personal appointments or handling personal errands. **Qualifications:** - **Education:** High school diploma or equivalent; an associate’s degree or higher in business administration or related field is a plus. - **Experience:** Proven experience as a personal assistant or secretary, ideally supporting high-level executives. - **Skills:**  - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.  - Excellent organizational and multitasking skills.  - Strong written and verbal communication skills.  - Ability to maintain confidentiality and handle sensitive information with discretion.  - Strong problem-solving skills and attention to detail. **Key Attributes:** - Professional demeanor with a proactive and flexible attitude. - Ability to work independently and prioritize tasks effectively. - High level of integrity and dependability.