Job Description

The Tour and Travel Coordinator will play a key role in managing and organizing all travel-related logistics for Fashion TV s events, tours, and on-location shoots. This position will ensure seamless coordination of transportation, accommodations, itineraries, and overall travel experience for FTV s team members and guests. The ideal candidate will have a passion for travel, an eye for detail, and the ability to handle logistics for high-profile events in the fashion industry. Key Responsibilities: Travel Arrangements: Coordinate all aspects of travel for Fashion TV team members, including booking flights, accommodation, transportation, and visa arrangements for international and domestic events. Itinerary Management: Prepare detailed travel itineraries, ensuring all logistics (flights, accommodation, transportation, meetings, and events) are accurately scheduled and communicated. Vendor Liaison: Work closely with travel agencies, hotels, transportation providers, and event vendors to ensure a smooth and efficient travel experience for all team members and event participants. Budget Management: Manage the travel budget for events, ensuring that travel expenses are within allocated limits and processing expense reports as required. Travel Documentation: Ensure all necessary travel documentation, including visas, insurance, and permits, is organized and up to date for all team members traveling. On-Site Support: Provide on-the-ground logistical support during events, including transportation coordination, hotel check-ins, and assisting with any last-minute changes or challenges that may arise. Team Coordination: Maintain communication with the Fashion TV team members and external partners to ensure that all travel-related details are aligned with event schedules and team needs. Crisis Management: Respond promptly to any issues related to travel disruptions, such as flight delays or cancellations, ensuring that all problems are resolved in a timely and professional manner. Key Skills and Qualifications: Educational Background: A degree in Travel and Tourism, Business Administration, Event Management, or a related field is preferred. Experience: At least 2-3 years of experience in travel coordination, event management, or a related role, preferably within the fashion or entertainment industry. Organizational Skills: Strong organizational skills with the ability to manage multiple travel arrangements simultaneously, ensuring attention to detail in all aspects. Communication Skills: Excellent verbal and written communication skills. The ability to communicate clearly and professionally with both internal teams and external vendors. Problem-Solving Abilities: Quick thinking and adaptability when resolving travel-related issues, such as last-minute changes or complications. Technical Proficiency: Proficiency in using booking and travel management systems, as well as MS Office Suite (Excel, Word, PowerPoint), and familiarity with digital communication tools. Attention to Detail: Exceptional attention to detail, ensuring that all travel arrangements are accurate, organized, and aligned with Fashion TVs high standards. Global Travel Knowledge: Knowledge of international travel protocols, including visa requirements, cultural norms, and travel logistics.