Executive Assistant

As the Executive Assistant, you will be responsible for organizing daily activities and ensuring that the Managing Director (MD) and all involved parties are well-prepared for meetings. This includes checking the availability of the MD and scheduling meetings in their calendar. Additionally, you will be required to schedule meetings and provide administrative support, especially if any presentations need to be displayed. Key Responsibilities: - Assisting and accompanying the MD at external events organized by FICCI or other important events in India or international locations. - Overseeing office management including facility management, housekeeping, security, and maintenance. - Event organization at the Head Office. - Providing comprehensive administrative support. - Leave and attendance management of staff related to the MD. - Maintaining a filing system for data on expenses related to the MD's office and properties. - Raising invoices for commercial property and tracking rental receivables for commercial and personal properties. - Communicating with the FRRO office and Airport officers for international trips and requesting airport facilitation for the MD's official trips. - Managing travel arrangements within India and internationally for the MD. Qualifications Required: - Proven experience as an Executive Assistant or similar role. - Strong organizational and time-management skills. - Excellent communication and interpersonal abilities. - Knowledge of office management systems and procedures. - Proficiency in MS Office. - Ability to multitask and prioritize tasks effectively. - Discretion and confidentiality in handling sensitive information. (Note: Additional details about the company were not provided in the job description.),