Executive Assistant

Executive Assistant to SBU Head (Life Sciences)

Key responsibilities

Business planning, monitoring, and coordination:

• Act as a focal point of contact to provide relevant information with due confidentiality & sensitivity to concerned people, department and/ or agencies.
• Liaise with business associates, external agencies, and business partners to sustain ongoing business relations.
• Establish mechanism to effectively track and monitor status of projects/ initiatives undertaken by the business.
• Understand and identify business management processes and recommend actions for simplifying for smooth flow of information and enhanced tracking mechanism.
• Implement directives of SBU Head/ across functions/ locations; coordinate for deployment as per standards and follow-through to achieve desired outcomes

Documentation and Reporting:

• Accurately record and maintain MoM (Minutes of Meetings) for meetings/ discussions undertaken on behalf of SBU Head.
• Follow-through with concerned people or agencies, seek update on MoM (Minutes of Meetings) for meetings or tasks assigned and report status to SBU Head; seek inputs and communicate and follow-through for deployment of instructions for completion as per timelines.
• Consolidate data, analyse, and present inferences/ key highlights on MIS; track status of actions, prioritize and follow-through for closure and report status.
• Research on business issues, provide updates on macro and industry trends; ensure quantitative and qualitative analysis of data, with recommendations (related to business case) for decision-making.

Project facilitation:

• Validate project proposals (content and commercial) and ensure required technical documentation in all aspects.
• Monitor & report progress on project activities, escalate issues impacting roadmap to right personnel and follow-through for timely resolution.
• Act as SPOC (Single Point of Contact) for Budgeting, monitor budget spends, and seek clarification on deviations/ delays with required evidence.