Executive Assistant

Job Description

ABOUT US: We, Biotastic Health Systems (Ice Code Recovery), offer innovative cold therapy solutions and red light therapy panels to enhance wellness. We are transitioning to Biotastic and introducing saunas for relaxation and rejuvenation. Located in Chennai, India, we are focused on providing next-level wellness experiences. We're looking for a highly proactive and detail-obsessed Executive Assistant (EA) to support senior leadership. If you’re someone who thrives on organization, excels at prioritizing, and is naturally great at anticipating needs before they arise, this one’s for you. You won’t just be managing calendars—you’ll be managing chaos. This role is a mix of operational support, project coordination, problem-solving, and time-optimization. Basically, you’ll be the go-to person to make sure nothing falls through the cracks. KEY RESPONSIBILITIES: Calendar & Time Management: Handle complex scheduling, time blocking, meeting prep, and post-meeting buffers. Your mission: guard their time like it’s Fort Knox. Prioritization & Task Management: Understand what’s urgent vs. important, triage requests, and manage to-dos with zero open loops. Meeting Support & Note-taking: Join key meetings, take crisp notes, follow up on action items, and ensure decisions are documented. Project & Task Tracking: Use tools (like Notion, Trello, ClickUp, or Asana) to keep projects moving and make sure deliverables don’t get lost. Research & Prep: Conduct background research, summarize insights, and prep briefs ahead of meetings or decisions. Process Optimization & SOPs: Create, maintain, and improve internal SOPs, dashboards, and workflows. Keep things scalable. Problem-Solving: Don't just raise flags—bring solutions. Anticipate roadblocks and take initiative to solve them. REQUIREMENTS: Minimum 5 years of experience as an Executive Assistant or in a similar role. Strong command of productivity tools (Google Workspace, MS Office, Notion, Slack, etc.) Excellent written and verbal communication skills. Trustworthy, confidential, and emotionally intelligent. High level of independence and decision-making. Obsessed with systems, workflows, and follow-through. Startup or fast-paced environment experience. Exposure to project management tools (ClickUp, Trello, Monday.com, etc.) Experience supporting C-suite or founders. Show more Show less