Executive Assistant

Job Summary:

We are seeking a highly organized and proactive Executive Coordinator with at least 5 years of experience to support senior leadership in a dynamic IT environment. The role requires a blend of administrative excellence, project coordination, and communication management to ensure seamless executive operations. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling confidential information with discretion.

Key Responsibilities:

Manage executive calendars, appointments, meetings, and travel arrangements efficiently.

Coordinate and support strategic IT projects, ensuring timely follow-ups and deliverables.

Prepare executive reports, dashboards, presentations, and meeting materials using data from internal tools.

Facilitate communication between leadership, clients, vendors, and cross-functional teams (development, sales, HR, and operations).

Handle correspondence, emails, and documentation on behalf of senior management.

Track and monitor project progress using tools such as Jira, Asana, or Trello.

Support planning of leadership reviews, client visits, and company events.

Assist in vendor management, budget tracking, and procurement coordination.

Maintain confidentiality of company information and sensitive IT or business data.

Streamline administrative and operational workflows for improved efficiency.

--

Qualifications and Experience:

Bachelor’s degree in Business Administration, Information Technology, or a related field (MBA preferred).

Minimum 5 years of experience as an Executive Coordinator, Executive Assistant in an IT or tech-driven organization.

Excellent communication, organizational, and multitasking skills.

Strong proficiency in MS Office Suite, Google Workspace, and collaboration tools (Slack, Teams, etc.).

Familiarity with IT project management tools (Jira, Asana, Trello) and CRM systems.

Ability to prioritize tasks, manage multiple projects, and meet tight deadlines.

High level of professionalism, confidentiality, and initiative.

---

Preferred Skills:

Strong analytical and problem-solving mindset.

Excellent stakeholder management and coordination abilities.

Regards,

Khushboo

9971213123