Executive Assistant

Job Description

Company Description Balancing Act is a renowned content agency specializing in crafting compelling narratives and delivering impactful results through content creation, influencer marketing, and celebrity activation across digital platforms. The agency has received prestigious awards and accolades, showcasing its expertise in creating stories that resonate with audiences and drive measurable impact. Job Description Are you a top-tier Executive Assistant who thrives in a dynamic environment and excels at orchestrating the schedules and operations of busy executives? Do you bring exceptional organizational prowess, sharp communication skills, and a knack for anticipating needs? If so, this is your chance to become a key player at Balancing Act, directly supporting our founders, Aditya Hitkari and Divya Palat. You'll be instrumental in optimizing their time, managing their complex calendars, and ensuring their daily workflow is seamless, allowing them to focus on steering the agency's innovative path. What You'll Be Doing: Calendar Command Center: Expertly manage and maintain the intricate calendars of Aditya Hitkari and Divya Palat, strategically scheduling meetings, appointments, and deadlines with finesse, while proactively resolving conflicts and maximizing their time efficiency. Daily Dynamo: Organize and meticulously prepare daily schedules, ensuring all necessary information and materials are at their fingertips, setting them up for success in every engagement. Travel Guru: Take charge of all travel arrangements – from flights and accommodations to ground transport and detailed itineraries – ensuring smooth and comfortable journeys, both domestically and internationally. Communication Navigator: Serve as the primary point of contact, skillfully managing internal and external communications for the founders, screening calls, prioritizing emails, and ensuring professional and timely responses. Meeting Maestro: Prepare comprehensive meeting agendas, capture detailed minutes, track action items diligently, and ensure timely follow-up on key deliverables. You'll also assist in the planning and coordination of various events. Administrative Ace: Create polished presentations, insightful reports, and other essential documents. Maintain organized digital and physical files, ensuring quick and easy access to critical information. Handle confidential matters with the utmost discretion and integrity. Executive Support Extraordinaire: Provide proactive assistance with a range of tasks, demonstrating flexibility and a keen understanding of how to best support the founders' overall effectiveness. What You'll Bring to the Table: Significant experience as an Executive Assistant supporting senior-level executives, ideally within a fast-paced and creative industry. Exceptional organizational and time-management abilities with an eagle eye for detail. Stellar written and verbal communication skills, coupled with a professional and engaging demeanor. Proven success in managing complex calendars and coordinating intricate travel logistics. Mastery of MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools – tech-savviness is a plus! Strong problem-solving skills and a proactive approach to anticipating needs and resolving challenges before they escalate. Impeccable discretion, a commitment to confidentiality, and unwavering professionalism. A resourceful, adaptable, and independent work style, combined with the ability to collaborate effectively within a team. A positive, can-do attitude and a genuine enthusiasm for contributing to the success of the founders and the agency. Ready to be the strategic partner who empowers the leadership of a cutting-edge agency? If you're a highly organized, detail-oriented, and proactive Executive Assistant who thrives in a dynamic environment and enjoys making things happen seamlessly, we encourage you to apply and become a vital force at Balancing Act! Please apply to admin@bapl.com Show more Show less