Executive Assistant

Job Description

Handle end-to-end functions of office management to ensure smooth day-to-day functioning. Managing vendors and keeping track on cycle of all maintenance. Travel Management & Hotel Bookings . Executing and coordinating office operations Reporting to management and executing instructions. Keeping track on monthly expenditure of travel and other administrative expenses. Keeping track of expenses done through companys credit card and submit to accounts team with the supporting. Responsible for any changes in travel policy, travel requisition form etc. Maintain strong professional relationship with vendors and keep price data in order to get the best pricing on supplies and services. Maintaining records of all the admin related bills e.g., courier, telephone, stationery. Maintaining the database of hotels, travel agents, couriers etc. Making arrangements for Internal and External Events. Maintenance of Office Equipment, Interior, and Infrastructures and also taking care of repairs. Organizing meetings, including scheduling, sending reminders and organizing catering when necessary. Managing the Directors day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Doing travel arrangements (both domestic and international) and create trip itineraries. Answering Reception incoming phone calls in a polite and professional manner and accurately taking messages.