Executive Assistant (Admin & HR)

About the role:

The Admin Officer will be responsible for ensuring the smooth day-to-day functioning of the office through effective organization, support, and coordination of administrative tasks. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities at once. 

Key Responsibilities:

• Manage travel arrangements for staff and visitors, including bookings for flights, hotels, and transportation.
• Organize and maintain company documents, records, and filing systems (both digital and physical).
• Handle office requirements and purchases, such as stationery, pantry supplies, and other operational necessities.
• Coordinate with vendors and service providers for office maintenance, supplies, and utilities.
• Assist in organizing meetings, preparing meeting rooms, and ensuring all necessary arrangements are in place.
• Support HR and management in administrative tasks such as preparing letters, maintaining employee records, and scheduling interviews.
• Ensure smooth functioning of office equipment and coordinate repairs or servicing when required.
• Maintain a professional and welcoming office environment.
• Take on additional administrative responsibilities as required by management.
  

Required Qualifications:

• Strong organizational and time-management skills.
• Attention to detail and accuracy in handling documents.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask and work independently.
• Good English communication skills (written and verbal).
• Problem-solving mindset and ability to coordinate with multiple stakeholders.
• Reliable, proactive, and resourceful.
  

• Exposure to a professional corporate environment
• Opportunity to learn and grow in administrative and office management functions
• Career progression opportunities (Admin Executive / EA → Office Manager)
• Interaction with multiple departments across HR, Finance, and Operations
• Hands-on experience with calendar management, travel coordination, and vendor handling
• Opportunity to develop professional communication and organizational skills