Job Description

Key Roles and Responsibilities Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to the executive. Process invoices and Travel and Expense claims in timely manner. Schedules and coordinates 1 to 1 meeting with direct reports and team meetings. Assist with creation/modification of presentations, spreadsheets, and other various documents as per business needs. Coordinates all aspects of executive level manager appointments, meetings, on-sites/events and conference calls Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Tool Support and administration Administrative support on various internal/external tools used across VOIS Offices Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks . Open to taking on additional new responsibilities at any time. Attributes for Success Enjoys problem solving and able to prioritize effectively Strong project coordination skills and comfortable using IT systems Should have good judgment in confidential situations and proven experience interacting with senior management. Extremely organized and enjoys administration and able to work in a team arrangement Preferred Qualifications & Experience Postgraduate with work experience (applicant with MBA Degree will be preferred) Good command over English (written & spoken) Work experience in HR will be added plus for applicant