Executive Assistance - Director

Job Description

Executive Support: Manage and optimize the Directors complex calendar, including scheduling meetings, travel arrangements, and key events. Prepare briefing materials, agendas, and presentations for meetings. Handle confidential information with utmost discretion. Coordinate and prioritize incoming communications (emails, calls, documents) for the Director. Project & Office Management: Oversee key projects and initiatives on behalf of the Director. Manage workflows and deadlines to ensure timely completion of tasks. Lead and mentor junior administrative staff and executive assistants. Stakeholder Engagement: Serve as a liaison between the Director and internal/external stakeholders. Draft and review correspondence, reports, and presentations. Coordinate with other departments to facilitate smooth operations. Event & Travel Coordination: Arrange complex travel itineraries, including visas, accommodations, and logistics. Strategic Support: Assist in preparing strategic documents, reports. Conduct research and compile data to support decision-making. Anticipate the Directors needs and proactively manage tasks and issues. Play as a role of CRM to maintain the good relationship with the existing clients. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Good listening skills. High level of discretion and confidentiality. Proficiency in MS Office Suite, Google Workspace, and proficiency in any software . Strong problem-solving skills and adaptability in a fast-paced environment. Strategic thinking and problem-solving Proactive and resourceful High emotional intelligence and interpersonal skills Leadership and team management.