Executive Administration Associate

Job Title: Executive Administration

Experience: 4-6 Years

About Us

Sahana System Limited (SSL), headquartered in Ahmedabad, is an ISO-certified IT company established in 2012. Listed on the National Stock Exchange (NSE) and holding CMMI Level 5 compliance, ISO 9001, and ISO/IEC 27001 certifications, SSL has built a strong reputation in both domestic and international markets.

We specialize in digital product engineering, digital transformation, cloud services, blockchain, business consulting, and digital marketing, while leveraging cutting-edge technologies such as AI, ML, IoT, BI, DevOps, and Cyber Security. With a strong focus on innovation and sustainable technology, we empower enterprises, government sectors, and defence organizations worldwide.

Our global footprint spans the North America, Middle East, South East Asia, and we are actively expanding into the European, Japanese and Russian market.

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Position Overview

We are looking for a detail-oriented administration executive to manage the group administrative support functions. The ideal candidate should have 4-6 years of hands-on experience with strong communication and documentation skills.

with IT hardware/software procurement, vendor management, and facility administration, along with strong communication and MS Office skills.

Key Responsibilities

• Oversee office supplies & facility maintenance
• Coordinate with vendors for AMC, repairs, courier, travel bookings, etc.
• Manage service contracts and vendor evaluation
• Assist HR in onboarding/offboarding support (eg. ID cards, access, systems)
• Ensure compliance with all company related policies
• Procurement activities of the group
• Negotiate contracts and pricing with vendors/suppliers
• Asset Register maintenance
• ISO & CMMI Documentation monitoring and control

Required Qualifications & Skills

The candidate should demonstrate a strong mix of technical knowledge, procurement expertise, and administrative capabilities, combined with effective communication and organizational skills.

Must-have:

• Bachelors degree
• 4-6 years of relevant experience in administrative operations from mid-size organisation.
• Procurement management skills.
• Proficiency in MS Office suite (Excel, Word, PowerPoint, Outlook).
• Good communication skills in (written & verbal).
• Strong writing and documentation skills.
• Fair knowledge in book keeping and vendor management skills.

Skills & Attributes

• Analytical & problem-solving abilities for cost optimization.
• Collaboration & stakeholder management ability to coordinate across group functional departments
• Employee centric orientation, ensuring timely delivery and high service quality.
• High integrity, accountability, and strong professional ethics.