Executive Admin

Job Description

Job Summary We are seeking a dynamic, experienced and results-oriented Admin representative responsible for overseeing and coordinating all administrative functions to ensure smooth operation within the organization. Responsibilities 1. Travel Management Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation Manage visa applications and ensure compliance with international travel regulations Negotiate rates and establish relationships with hotels, and other service providers 2. Reception and Guest Management Oversee the reception area, ensuring it is well-maintained and welcoming for guests. Manage the scheduling and coordination of meetings, including guest accommodations and catering arrangements 3. Housekeeping and Pantry Management: Supervise housekeeping staff to maintain cleanliness and orderliness in the office premises Ensure the pantry is stocked with necessary supplies and oversee pantry staff operations. 4. Annual Maintenance Contracts (AMC): Manage AMCs for office equipment, ensuring timely renewals and efficient service delivery. Liaise with vendors for maintenance and repair of office assets, ensuring minimal downtime. 5. Contract Staff Management: Oversee the hiring and management of contractstaff for various administrative roles. Ensure compliance with legal and company requirements for contract employees. 6. Stationery and Material Management: Monitor inventory levels of stationery and office supplies, ensuring adequate stock. Negotiate with vendors for the procurement of office materials at competitive rates. 7. Office Issues Management: Address and resolve any administrative issues related to the office environment. Implement solutions to improve office efficiency and employee satisfaction. Qualifications and Skills: Bachelor’s degree in Business Administration, Management, or a related field. 2-3 years of experience in administrative management, preferably in a corporate environment. Excellent communication and interpersonal skills. Proficiency in MS Office Suite and office management software. Ability to manage multiple priorities and work under pressure. Familiarity with local and international travel regulations. Behavioral Skills: Self-driven Dynamic personality Job Type: Full-time Application Question(s): Are you an immediate joiner? How many years of experience do you have in Admin? Work Location: In person Expected Start Date: 14/05/2025