Event Specialist

Hiring for an Event Specialist for Delhi Location

Position Overview:

Event Specialist

KEY RESPONSIBILITIES

Event Planning & Strategy

• Collaborate with internal stakeholders to define event objectives, target audiences and success metrics.
• Develop comprehensive event plans, including timelines, deliverables, budgets and communication schedules.
• Research and recommend venues, vendors and technologies that fit event requirements and brand standards.
• Aligning event strategy with marketing and business development goals to maximize ROI and brand visibility.

Vendor & Venue Management

• Source, negotiate and manage contracts with venues, production companies, caterers, decorators, collateral vendors and other service providers.
• Conduct venue inspections and coordinate layout, logistics and on-site requirements.
• Oversee vendor deliverables to ensure quality, compliance and timely execution.
• Manage relationships with external partners to ensure mutual understanding of expectations and standards.

Budgeting & Financial Oversight

• Prepare detailed event budgets, P&L statements and financial trackers in coordination with the Finance team.
• Track expenditures, reconcile vendor invoices and ensure adherence to financial guidelines.
• Negotiate with vendors and properties to optimize costs, including through bulk booking and bundled deals.
• Identify opportunities for cost optimization without compromising on experience or quality.
• Prepare post-event reports analyzing ROI, attendance, engagement metrics and lessons learned.

Event Execution

• Coordinate all operational aspects of the event, including registration, branding, guest management and logistics.
• Manage on-site setup and teardown, ensuring every detail aligns with the event plan.
• Supervise event staff, volunteers and vendor teams to ensure smooth execution.
• Serve as the primary on-site contact for clients, speakers and attendees.
• Ensure compliance with health, safety and legal requirements for all event types.

Event Marketing & Communication Support

• Partner with internal stakeholders to design event campaigns, promotional materials, and digital communication.
• Oversee event registration platforms, invitations and attendee engagement pre- and post-event.
• Manage photography, videography and post-event content for brand promotion.
• Support post-event analysis through surveys and data collection to measure success and gather feedback.

Reporting & Post-Event Analysis

• Conduct debriefs sessions with stakeholders to evaluate performance, ROI and key takeaways.
• Compile and maintain event documentation, performance data and contact lists for future reference.
• Identify and recommend process improvements for future events.

Technology & Data Integration

• Collaborate with IT/CRM/vendor teams to integrate registration, attendance and engagement data.
• Maintain updated attendee databases and clean contact information.
• Support data-driven reporting on engagement, follow-ups and client outcomes post-event.

Qualifications

• Bachelor’s degree in

  Event Management, Marketing, Hospitality, Communications

  or a related field.
• 3–6 years of experience in

  event coordination or production

  , preferably in a corporate or agency environment.
• Prior experience in organizing events in Europe
• Proven track record of managing events from concept to completion.
• Strong project management, multitasking and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with MS Office, Google Workspace and

  event management platforms

  (e.g., Cvent, Eventbrite, Hubilo, Wizcraft).
• Flexibility to travel and work evenings/weekends during major events.

Key Competencies

• Exceptional organizational and planning abilities.
• Strong negotiation and stakeholder management skills.
• Creative mindset with an eye for detail and aesthetics.
• Calm under pressure with a solution-oriented approach.
• Collaborative team player with leadership potential.