Event Planning Manager

Job Description

Position – Event Planning Manager Office Location : Jammu CTC :- up to 6 LPA Industry: Wedding & Event Décor / Floral Design / Luxury Event Management Reporting to: Director – Operations / Founder Experience Required: 4–8 years in event planning, wedding production, or hospitality Objective: To manage and execute end-to-end planning of events as per client requirements and budgets, ensuring seamless coordination between design, operations, and vendors, and overseeing successful on-ground execution. Key Responsibilities : 1. Client Coordination & Event Planning Conduct initial discussions with clients to understand event goals, style preferences, and budget. Create detailed event briefs, floor plans, and timelines aligned with the client’s vision. Suggest décor themes, layouts, and logistics options that balance creativity and cost-efficiency. 2. Budget Management Prepare itemized budgets and track expenses against client-approved limits. Optimize cost-to-quality ratio by selecting the right vendors and materials within budget. Ensure budget adherence during execution without compromising deliverables. 3. Vendor & Resource Allocation Identify and finalize vendors for décor, floral, lighting, sound, furniture, and other event needs. Allocate manpower, materials, transport, and other logistical resources efficiently. Maintain vendor agreements, timelines, and deliverable tracking. 4. Team Coordination & Execution Lead internal teams including production, floral designers, logistics, and support staff. Assign roles and responsibilities with clear deliverables and deadlines. Oversee event setup, coordination, and breakdown across pre-event, event-day, and post-event phases. 5. On-Site Supervision & Issue Management Be present on-site for all key events to supervise execution and ensure plan alignment. Handle last-minute changes, client concerns, and crisis management with poise. Ensure quality control, time-bound setup, and smooth flow of activities during the event. 6. Post-Event Closure & Reporting Ensure dismantling, vendor settlements, and venue handover post-event. Collect client feedback and initiate debriefs with internal teams. Maintain documentation of each event for future references and learning. Key Skills & Competencies: Strong organizational and project management skills Attention to detail and multitasking under pressure Creative problem-solving and decision-making ability Excellent interpersonal and negotiation skills Proficiency in event planning tools, MS Office, and budgeting software Ability to lead diverse teams and manage high-stakes clients Qualifications: Bachelor’s degree in Event Management, Hospitality, or related field Certification in Event Planning or Wedding Production preferred Fluency in English, Hindi, and regional languages Work Environment : Mix of office work, client meetings, and on-site supervision High-pressure timelines, especially during peak wedding seasons Availability on weekends and holidays as per event schedules WhatsApp -9998824650 Show more Show less