Event Operation Executive

Job Description

Key Responsibilities Event Planning and Coordination · Collaborate with BD and CS team to understand their event goals, themes, and requirements. · Develop detailed plans, timelines, checklists and production schedules. · Coordinate with vendors, suppliers, and contractors to secure necessary services and materials. · Conduct site visits and assessments to ensure venue suitability and ensure alignment with client expectations. Logistics Management · Oversee the setup, execution, and teardown of events and activities, ensuring all elements are in place and functioning correctly as per SOP. · Manage logistics, including transportation, accommodation, and catering arrangements etc. · Ensure compliance with health, safety, and regulatory standards during all activities. Technical Coordination · Work closely with technical teams to ensure proper setup and operation of audio-visual equipment, lighting, staging, and other technical aspects. · Troubleshoot technical issues during events/activities and implement quick solutions to minimize disruptions. Budget Management · Track and manage event/activity and procurement budgets, ensuring all expenses are tracked and kept within allocated limits. · Negotiate with vendors and suppliers to secure competitive rates and optimize costs. Team Collaboration · Lead and coordinate event/activity staff, including volunteers, to ensure smooth execution of event tasks. · Foster a positive and collaborative team environment. Client and Stakeholder Relations Serve as the on-ground point of contact for clients, providing regular updates and addressing concerns. Maintain strong relationships to ensure client satisfaction and seamless delivery of requirements. Professionally handle client feedback and implement improvements as needed. Post-Event Evaluation · Conduct post-event evaluations to assess event success and identify areas for improvement. · Prepare detailed event reports for clients and internal stakeholders. What We’re Looking For · 1-3 years of experience in event operations, logistics management, or BTL activity execution. · Strong organizational and multitasking skills to manage multiple projects simultaneously. · Ability to work in a fast-paced, high-pressure, real-time environment. Job Type: Full-time Pay: ₹30,000.00 - ₹38,000.00 per month Experience: Event planning: 1 year (Required) Events management: 1 year (Required) Work Location: In person