Event Associate

About The Event Tales

Founded in 2015, The Event Tales is a full-service destination event planning company specialising in Indian weddings in Thailand and India.

Role: Events Associate

We are looking for a highly organised, creative, and proactive Events Associate to support our team in delivering flawless events. This is a hands-on role that will cover many aspects of event planning and execution. Key responsibilities include:

• Managing RSVPs and guest lists: managing Whatsapp manager, tracking responses, liaising with families and guests, updating databases.
• Coordinating rooming and transport logistics: managing accommodation bookings, guest arrivals/departures, transfers and assisting with check-ins.
• Supporting content creation: writing blog posts, social media captions, newsletter pieces or event recaps.
• Liaising with suppliers and internal teams: décor, AV/sound, lighting, makeup artists, entertainers and on-site event crew.
• Helping maintain event documentation and timelines: vendor contracts, checklists, event flow charts, post-event reporting.
• Assisting in the creation of event proposals
• Supporting with on-site coordination during events

What We’re Looking For

• 1-3 years of experience in event planning, hospitality coordination or a similar role (weddings/destination events preferred).
• Excellent written and verbal communication skills in English
• Good knowledge of working on Microsoft Excel and PowerPoint
• Strong organisational skills and attention to detail

• Ability to work well in a team and independently

• Ability and confidence to interact with clients and negotiate with vendors.

What We Offer

• Exposure to high-end destination weddings and events with an international client base.
• Opportunity to work in both India and Thailand (travel as needed).
• A vibrant team culture that values creativity, collaboration and excellence.
• Professional growth and mentoring by senior industry leaders.

How to Apply

Please send your CV, a short cover letter (telling us why you love events): hey@theeventtales.com

Subject line: “Events Associate Application – [Your Name]”

We look forward to meeting someone who shares our passion for turning moments into unforgettable stories.