Job Title: Executive Assistant to the CEO Company: Dulhan / Hoko Hoko Ventures / Vishwa Carbon (You would hired under Hoko Hoko Ventures) Location: Pune, India Reports to: Tanish Shewani - Founder & Chief Executive Officer Why this role exists Tanish leads multiple product lines, companies, partnerships, and investor discussions every week. We’re hiring a hyper-organized. Executive Assistant who can transform that whirlwind into a disciplined operating system, freeing the CEO to stay in “vision & deals” mode while you keep the trains running on time. Companies he runs: Climate Tech, Software Development, Ethnic Wear + multiple apps. What you’ll own Founder Operations Strategically gate-keep and curate the CEO’s calendar, inbox, and travel; protect deep-work blocks. Draft, polish, and proof decks, memos, board updates, and investor comms. Triage inbound requests; decide what moves forward, what delegates, and what dies. Project & OKR Management Convert brainstorming sessions into structured plans in Notion/Asana; track actions, owners, and deadlines. Run weekly stand-ups, chase blockers, and deliver status dashboards by Monday 09:00 IST. Business & Market Intelligence Produce rapid research briefs on competitors, regulations, or prospective partners (20 min, 2 hr, 2 day formats). Build quick ‘back-of-the-envelope’ financial models or SWOTs to support go/no-go calls. Stakeholder Hub Prepare briefing notes for high-stakes meetings; capture minutes with clear A-I-R (Action, Owner, Deadline). Maintain warm touch-points with investors, CXOs, government officials, and key partners. Process Engineering Design and document SOPs for recurring workflows—then automate low-value steps using AI (Zapier, GPT). What success looks like (first year) KPI: Target CEO calendar aligned to top 3 company priorities≥ 90 % of working hours Actionable minutes logged within 24 h≥ 95 % of meetings Inbox to decision latency≤ 24 h Documented process improvements≥ 1 per quarter Internal stakeholder NPS8 / 10 or higher Must-have profile 5-8 years supporting a founder, C-suite exec, or as Chief-of-Staff in a high-growth tech, consulting, or PE/VC environment. Business & financial literacy (BBA/MBA or equivalent hands-on experience)—you can read a term sheet or build a simple P&L. Master of Notion, Asana, Google Workspace, Excel/Sheets, and AI productivity tools (Zapier, Make, GPT prompts). Exceptional verbal & written English, concise, persuasive, typo-free. Pune-based (or willing to relocate) with the flexibility to travel on short notice. High-EQ gatekeeper who can push back diplomatically and handle confidential data with zero leaks. Organization skills is very important, should have the ability to manage a lot of items over 3 different ventures. Bonus points Exposure to sustainability or climate-tech projects. Experience with investor relations or light financial modelling. Formal process-improvement creds (LEAN, Six Sigma) or a history of building killer Notion templates. Our culture: what you can expect Mission over ego. We care about large scale impact first, titles second. Bias to ship. 70 % right & on time beats 100 % perfect & late. Tools > rules. If a bot can do it, we automate it. Radical candor. Clear feedback, zero politics. Benefits Competitive salary tied to company OKRs. Annual learning stipend for courses, books, or conferences. Comprehensive health insurance (self + dependents). Carbon-negative workplace perks—offsets for your personal footprint, green commutes, and low-carbon team retreats. Working across 3 future facing domains with the opportunity to transition to leadership roles. Hiring process Asynchronous exercise – 2-page research memo on a new climate-tech regulation (48 h turnaround). Live simulation – Re-prioritize a chaotic Monday calendar; walk us through your logic. Founder interview – Problem-solving session with Tanish (30 min). Reference & background check – Confidentiality & reliability are non-negotiable.
Job Title: Executive Assistant to the CEO Company: Dulhan / Hoko Hoko Ventures / Vishwa Carbon (You would hired under Hoko Hoko Ventures) Location: Pune, India Reports to: Tanish Shewani - Founder & Chief Executive Officer Why this role exists Tanish leads multiple product lines, companies, partnerships, and investor discussions every week. Were hiring a hyper-organized. Executive Assistant who can transform that whirlwind into a disciplined operating system, freeing the CEO to stay in vision & deals mode while you keep the trains running on time. Companies he runs: Climate Tech, Software Development, Ethnic Wear + multiple apps. What youll own Founder Operations Strategically gate-keep and curate the CEOs calendar, inbox, and travel; protect deep-work blocks. Draft, polish, and proof decks, memos, board updates, and investor comms. Triage inbound requests; decide what moves forward, what delegates, and what dies. Project & OKR Management Convert brainstorming sessions into structured plans in Notion/Asana; track actions, owners, and deadlines. Run weekly stand-ups, chase blockers, and deliver status dashboards by Monday 09:00 IST. Business & Market Intelligence Produce rapid research briefs on competitors, regulations, or prospective partners (20 min, 2 hr, 2 day formats). Build quick back-of-the-envelope financial models or SWOTs to support go/no-go calls. Stakeholder Hub Prepare briefing notes for high-stakes meetings; capture minutes with clear A-I-R (Action, Owner, Deadline). Maintain warm touch-points with investors, CXOs, government officials, and key partners. Process Engineering Design and document SOPs for recurring workflowsthen automate low-value steps using AI (Zapier, GPT). What success looks like (first year) KPI: Target CEO calendar aligned to top 3 company priorities? 90 % of working hours Actionable minutes logged within 24 h? 95 % of meetings Inbox to decision latency? 24 h Documented process improvements? 1 per quarter Internal stakeholder NPS8 / 10 or higher Must-have profile 5-8 years supporting a founder, C-suite exec, or as Chief-of-Staff in a high-growth tech, consulting, or PE/VC environment. Business & financial literacy (BBA/MBA or equivalent hands-on experience)you can read a term sheet or build a simple P&L. Master of Notion, Asana, Google Workspace, Excel/Sheets, and AI productivity tools (Zapier, Make, GPT prompts). Exceptional verbal & written English, concise, persuasive, typo-free. Pune-based (or willing to relocate) with the flexibility to travel on short notice. High-EQ gatekeeper who can push back diplomatically and handle confidential data with zero leaks. Organization skills is very important, should have the ability to manage a lot of items over 3 different ventures. Bonus points Exposure to sustainability or climate-tech projects. Experience with investor relations or light financial modelling. Formal process-improvement creds (LEAN, Six Sigma) or a history of building killer Notion templates. Our culture: what you can expect Mission over ego. We care about large scale impact first, titles second. Bias to ship. 70 % right & on time beats 100 % perfect & late. Tools > rules. If a bot can do it, we automate it. Radical candor. Clear feedback, zero politics. Benefits Competitive salary tied to company OKRs. Annual learning stipend for courses, books, or conferences. Comprehensive health insurance (self + dependents). Carbon-negative workplace perksoffsets for your personal footprint, green commutes, and low-carbon team retreats. Working across 3 future facing domains with the opportunity to transition to leadership roles. Hiring process Asynchronous exercise 2-page research memo on a new climate-tech regulation (48 h turnaround). Live simulation Re-prioritize a chaotic Monday calendar; walk us through your logic. Founder interview Problem-solving session with Tanish (30 min). Reference & background check Confidentiality & reliability are non-negotiable. Show more Show less