Documentation Executive-Male

Key Responsibilities:

1. Documentation Management

• Prepare and verify shipping documents such as invoices, packing lists, COO, Bills of Lading/BOE, Certificates of Origin, and other export/import documents as per customs and country requirements.
• Coordinate with freight forwarders, shipping liners, customs brokers, and clients for documentation and shipment status.
• Ensure timely submission of pre-alerts and post-shipment documents to customers and agents.
• Handle online documentation portals (e.g., ICEGATE, DGFT, port community systems, etc.).
• Knowledge of JAFZA documentation will be added advantage

2. Customs & Compliance

• Ensure documentation accuracy in line with INCOTERMS, HS codes, and trade regulations.
• Liaise with customs authorities and internal compliance teams to ensure proper filing of shipping bills and bills of entry.
• Maintain up-to-date knowledge of changes in export/import documentation procedures, DGFT norms, and statutory regulations.

3. Coordination & Communication

• Communicate effectively with overseas agents, shipping lines, and clients for document approval and dispatch.
• Follow up with clients for necessary documentation (LC, licenses, permits, etc.) and timely clearances.

4. Record Keeping & Reporting

• Maintain systematic records of all shipment documentation for audit and reference.

· Maintain corporate culture and reporting pattern both towards HR and Operations.

• Generate regular MIS reports on shipment documentation status, delays, and discrepancies.
• Support in periodic internal and external audits.

Qualifications and Skills:

Education:

• Graduate in Commerce, Logistics, Supply Chain, or related field.
• Diploma or certification in Export-Import / Logistics Management preferred.

Experience:

• 1–2 years of experience in documentation within a freight forwarding or logistics company (Sea/Air Import-Export).
• Experience with international shipping documentation and customs clearance processes.

Skills:

• Strong understanding of export-import procedures and documentation requirements.
• Familiarity with shipping line portals, customs systems (ICEGATE), and EDI platforms.
• Excellent communication and coordination skills.
• Attention to detail and high accuracy in documentation.
• Proficiency in MS Office (Word, Excel, Outlook).

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Benefits:

• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person