Document Management Lead

Job Description

Manage up to date project resources planning for the entire document management team. Manage hiring, onboarding, training, upskilling, career development needs for entire document management team. Manage outsourcing needs & work with outsourcing partners in terms of work scope & contract management. Involved in review of client s document management requirements for the project and in the preparation of project WBS, CTR & Resources planning. Assist in document management strategy / conclusion in the project s execution plan. Take ownership of the overall quality and performance of the work performed by the document management team. Ensure that activities and deliveries are aligned with the standards / requirements / regulations. Keep project execution legacy records for continuous benchmarking. Work closely with Digital Solution Managers in tool developments/improvements & take lead together with Document Management Specialist (SME s) in processes developments/improvements. Ensure that tools & processes are developed and improved to meet the SBM organization s strategic objectives. Promote standardization and monitor compliance across the locations. Develop and maintain synergies in a collaborative manner within the document management team. Coordinate and monitor main interfaces with stakeholders (internally as well externally to SBM). REQUIREMENTS You have a bachelor s or master s degree. You have at least 15 years working experience. You have a good understanding & high appetite in data/information/document management & wide range of DMS systems/tools. You must have large multinational offshore Oil & Gas project & resources management experience in handling a group of team members from varying backgrounds & located in different geographical locations. You have multinational / abroad working experience. You have experience in handling large variation of dynamic resources management in various tight project schedules Knowledge & work experience in document management through the entire life cycle of a large offshore Oil & Gas facility will be an added advantage. Experience in DMS transformation will be another further advantage. Must have ability to travel on short notices to different offices where SBM operates. Furthermore, you have the following skills & traits You are people orientated. You understand well cultural differences of various team member where SBM operates and adapt accordingly while managing the team Ability to handle large variation of dynamic resources management in various tight project schedules You are good in decision making, and you hold yourselves and others accountable to meet commitments You are a good communicator & collaborator who can clearly express expectations and work with other stakeholders You are problem solving/solution focused and result driven. You have attention to details and a high interest in structured information.