Document Controller

Position: Document Controller

Location: Dubai, UAE

Candidate Preference: Indian National Industry: Construction / Contracting / Infrastructure / Engineering

Employment Type: Full-Time

Role Overview The Document Controller will manage, organize, and maintain all project-related documents in compliance with company procedures and UAE construction standards. The candidate must have strong communication skills, excellent attention to detail, and hands-on experience using document control software in the construction industry.

Key Responsibilities

1. Document Management • Manage and control all incoming and outgoing documents (letters, drawings, submittals, RFI, MIR, WIR, RFQ, contracts, etc.). • Ensure documents are properly registered, updated, categorized, and stored. • Maintain accurate logs and trackers for all project documents.

2. Drawing & Submittal Handling • Receive, review, and distribute architectural, structural, MEP, and shop drawings. • Prepare, submit, and track material submittals, method statements, shop drawings, and other technical documents. • Ensure all documents follow the company’s numbering and formatting standards.

3. Coordination & Communication • Coordinate with consultants, contractors, project managers, and site teams regarding document status. • Follow up on pending approvals, rejected submissions, and revision updates. • Manage communication records including emails, transmittals, and correspondence.

4. System & Software Management • Maintain and update electronic document management systems (EDMS). • Scan, archive, upload, and back up project documents regularly. • Ensure confidentiality and proper permission levels for sensitive documents.

5. Reporting & Compliance • Generate weekly and monthly document status reports for management. • Ensure compliance with ISO, QA/QC standards, and company procedures. • Support audits by providing accurate document control records.

Required Qualifications & Skills • Bachelor’s Degree or Diploma in any discipline. • 5–7 years of document control experience (UAE construction experience preferred). • Strong knowledge of construction documents, workflows, and terminology. • Proficiency in MS Office, Excel, and document control software such as Aconex, Primavera, SharePoint, etc. • Excellent communication and organizational skills. • High attention to detail and multitasking ability.

Preferred Attributes • Experience on large-scale Dubai projects. • Understanding of UAE authority processes (DM, RTA, Trakhees, etc.). • Ability to work under pressure and meet strict deadlines.

Job Types: Full-time, Permanent

Benefits:

• Food provided
• Health insurance

Ability to commute/relocate:

• Millerganj, Ludhiana, Punjab: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Experience:

• Document Controller: 5 years (Preferred)

Work Location: In person