Document Controller

Job Title: Projects Team Document Controller

• Maintain and control the flow of project documents in compliance with company and client requirements.
• Receive, register, review, classify, distribute, and file incoming and outgoing project documents.
• Ensure proper version control of drawings, technical specifications, reports, contracts, and other related documents.
• Establish and maintain an organized filing system (electronic and/or paper) for easy retrieval of documents.
• Monitor document status and ensure timely submission and approval of critical documents.
• Facilitate document review cycles by coordinating with project team members, contractors, and external stakeholders.
• Perform regular audits of document control processes and document registers to ensure compliance.
• Maintain document logs, distribution lists, and issue control registers.
• Manage confidential and sensitive information according to company policies and industry best practices.
• Provide timely reports to the project manager on document status and document-related issues.
• Assist in preparing documentation for project handover or closeout.

Required Skills and Qualifications:

• Bachelors degree in Business Administration, Engineering, or a related field (preferred but not mandatory).
• Proven experience (typically 2+ years) in document control, preferably in construction, engineering, or large-scale projects.
• Experience in electronic document management systems (EDMS).
• Experience in electronic document management systems (EDMS).
• Familiarity with Document Management Systems (DMS), such as Aconex, SharePoint, ProjectWise, or similar.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Good communication skills (verbal and written).
• Ability to work independently and under pressure.
• Knowledge of ISO 9001 and project-specific document control standards.
• Basic understanding of technical documents, engineering drawings, and project workflows.

Preferred Attributes:

• Strong problem-solving and analytical mindset.
• Ability to work in a multi-disciplinary and multicultural team environment.
• Proactive attitude toward learning and process improvement.