Dispatch Executive

Job Description

Responsibilities: Preparing Proforma Invoice : Draft and prepare accurate proforma invoices based on purchase orders, ensuring all required details are included. Freight Management : Coordinate with freight carriers to organize transportation, ensuring timely and cost-effective delivery of goods. Dispatch Arrangement : Organize and schedule dispatches, ensuring material is packed, labeled, and ready for shipment on time. Labor Management : Arrange labors, supervise and coordinate with labors to ensure efficient loading, unloading, and handling of materials in line with safety and operational standards. Stock Management : Monitor stock levels, coordinate with warehouse teams, and ensure accurate inventory records are maintained. Preparing E-Way Bill & Tax Invoice : Generate and prepare E-Way Bills and Tax Invoices in compliance with regulations for dispatch and shipment purposes. Dispatch and Tracking of Material : Oversee the dispatch process, track shipments, and provide real-time updates to customers or relevant departments. Communication : Maintain effective communication with internal teams, external partners, and customers to resolve issues, ensure timely deliveries, and handle any dispatch-related inquiries. Software Proficiency : Utilize Tally Prime and advanced Excel skills to manage records, track shipments, and prepare reports efficiently. This role requires strong organizational skills, attention to detail, and proficiency in logistics and dispatch management.