Dispatch Billing Executive

Key Responsibilities:

1. Billing & Invoicing

• Generate and verify invoices based on dispatch records, delivery notes, and client agreements.
• Ensure all billing information is accurate, complete, and in compliance with company policies.
• Maintain records of all invoices, receipts, and credit/debit notes.
• Coordinate with the accounts department for timely billing and payment follow-ups.

2. Dispatch Coordination

• Cross-check delivery challans, transport documents, and proof of delivery (POD) before billing.
• Maintain communication with dispatch and warehouse teams to ensure correct shipment details.
• Resolve discrepancies between dispatch and billing data promptly.

3. Documentation & Reporting

• Maintain a daily log of dispatches and billing status.
• Prepare periodic reports on billing, outstanding payments, and dispatch accuracy.
• Ensure proper documentation and filing for audit and compliance purposes.

4. Client Communication

• Share invoices and billing summaries with clients as per schedule.
• Handle billing-related queries and resolve disputes in coordination with relevant teams.
• Support customer satisfaction through accurate and transparent billing.

Required Skills & Qualifications:

• Bachelor’s degree in Commerce, Accounting, Business Administration, or related field.
• 1–3 years of experience in billing, dispatch coordination, or logistics accounting.
• Strong knowledge of invoicing processes and financial documentation.
• Proficiency in MS Excel and ERP/accounting software (e.g., Tally, SAP, Zoho Books).
• Attention to detail and strong analytical skills.
• Good communication and coordination abilities.

Preferred Qualifications:

• Experience in logistics, manufacturing, or distribution industry.
• Knowledge of GST, transport documentation (e.g., e-way bills), and dispatch procedures.
• Ability to handle high volumes of billing transactions with accuracy.

Key Attributes:

• Detail-oriented and organized
• Time management and multitasking ability
• Strong team player with accountability
• Problem-solving attitude

Job Types: Full-time, Permanent, Fresher

Pay: ₹12,182.73 - ₹17,000.00 per month

Work Location: In person